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The Annual DOT Drug and Alcohol MIS Report

The Management Information System (MIS) report is a yearly summary of your DOT drug and alcohol testing. FMCSA does not collect it from every carrier every year, but it can ask for it. This guide explains when you must file, what goes in it, and who signs off.

Updated September 28, 2026 · Checked against the federal regulations

When FMCSA requires an MIS report

Under 49 CFR 382.403(a), you must prepare and keep a summary of the prior calendar year's drug and alcohol testing when the Secretary of Transportation, a DOT agency, or a state or local official with authority over you asks for it.

FMCSA collects MIS reports upon request. Its guidance says it randomly picks a group of motor carriers each year and sends them a notice. FMCSA expects every selected carrier to respond.

Even if you are never picked, keep each yearly summary. Section 382.401(b)(1)(vii) says to keep a copy of each annual calendar year summary for five years.

The March 15 deadline

If FMCSA notifies you in January, you must send the report so FMCSA receives it by March 15 of that year (382.403(b)). The report covers the previous calendar year, January 1 through December 31.

For example, a report on 2025 testing is due by March 15, 2026. FMCSA allows, and DOT says it prefers, online filing. Carriers file through DOT's Drug and Alcohol Management Information System (DAMIS), which uses Login.gov.

What goes in the report

You must use the DOT Drug and Alcohol Testing MIS Data Collection Form and its instructions (40.26 and Appendix J to Part 40). DOT posts the current form and instructions on its ODAPC website.

The form was built as a single, one-page form for all DOT agencies. In general, it summarizes:

Drivers covered by more than one DOT agency

Some employees work under more than one DOT agency. Count such an employee only on the MIS report for the DOT agency under which he or she is randomly tested. Normally that is the agency covering more than 50% of the employee's duties (382.403(d)).

Who prepares it and who certifies it

A service agent, such as a C/TPA, may prepare the MIS report for you (382.403(e)). But a company official, such as your Designated Employer Representative (DER), must certify that the report is accurate and complete, no matter who prepares it.

You are responsible for the accuracy and timeliness of each report, even if a consortium submits it (382.403(c)). Look over the numbers before you certify.

The data matters beyond your company. FMCSA uses industry-wide MIS data to decide whether to raise or lower the minimum random testing rates (382.305(c) and (f)).

Pact Compliance can prepare MIS data for employers in its consortium, and your company official still certifies it.

Common questions

Does every trucking company have to file an MIS report every year?

No. FMCSA requires MIS reports upon request. It randomly selects a group of carriers each year. You must still prepare and keep your summary when requested and keep copies of annual summaries for five years (382.401).

When is the MIS report due?

If FMCSA notifies you in January, the report must be received by March 15 of that year and must cover the previous calendar year (382.403(b)).

Can my C/TPA file the MIS report for me?

A C/TPA may prepare it (382.403(e)). A company official, such as your DER, must certify that it is accurate and complete.

Do I need to mail a paper copy if I file online?

DOT's MIS page says that if you submit the data online, you are not required to send a hard copy. You may still need to keep one for your records.

What happens if I ignore FMCSA's request?

Filing is required once you are selected. FMCSA's guidance says carriers that do not respond to the notice may be subject to civil penalties.

Sources

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